SMS has many ideas to help you reduce costs or increase revenues. The following are some of our latest ways to help travel agencies.

Save 20% On Checks

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EOM Pack - End of Month Package

SMS is pleased to present a most significant enhancement to GlobalWare. Your agency will save many hours of accounting time, and if used properly, will also give you more accurate and timely financial statements.

The Pack consists of five programs to assist in your end of month accounting procedures:

Check Open Item Accounts

1. It reads all open transactions in the GL for each of the open item accounts. It accumulates the total amount of the open transactions and compares this total to the GL balances.

2. It then reads all the closed transactions, by closed date, for each of the open item accounts. If the total of the transactions for each closed date does not add to a net zero amount, it will print these, with the out of balance amount on the report at the completion of this process.

3. The report will list each GL open item account, showing the GL Balance and the Sum of the Open Items. It will then list any (all) of the closed dates that do not net to zero.

Reconcile Your AR/AP

What accounts does it reconcile?

This program will reconcile the general ledger with the Invoice/Payment tables for each of these general ledger accounts. It will give you lists of items that match and it will also give you lists of unmatched items for you to research. You may also get aging lists of your customer receivables and travel payables. If you are on the Accrual method, it will also give you an aging list of your commissions receivable.

SMS can help you get your get your accounts reconciled and cleaned up, give us a call.

I need to know what items were in my AR and AP at the end of last year!

The next three programs answer the above statement, in fact, they will they will tell you what they were as of any date.  GlobalWare only gives them to you as of today.  You will receive different programs depending on whether you are on Accrual or Cash Accounting.

Accounts Receivable by GL Account

The format of this report is similar to the Accounts Receivable by GL Account in GlobalWare.  It is taking the items from the Invoice and payment tables.

Travel Payables

For Accrual, this report will list all amounts owed to each provider as of the date requested, plus any Unapplied Funds received by providers.

For Cash, it will not only list all amounts owed to each provider as of the date requested, it will also print amounts received from Customers and paid to Providers on the open items.

Open Items by GL Account

This report will list all general ledger items for a specific GL account, as of the date requested.  You may ask for any GL asset or liability account that is designated “Open Item”.

Documents are available, upon request, which tell you how the EOM Pack programs work, including screen captures of the reports.  Be sure to state whether you are on Accrual or Cash when requesting the documents.

The EOM Pack, designed and programmed by SMS, is now available for a one time fee of only $395.00. 

Increase Hotel Commissions

Use Commtrak to collect your old uncollected hotel commissions.  SMS has a program for GlobalWare users that extract the unpaid hotel items, between any two dates you select.  You mail this file to Commtrak.  Quarterly, Commtrak will email you a file with the results of their efforts (you will also get a check). Our program will read the file received from Commtrak and automatically update your invoices as paid, no show or voided and create the deposit in the general ledger, as if you had entered them manually.  For information on Commtrak see www.commtrak.com   $125.00

Import Your Budget Into GlobalWare

You must be a smarter manager of your business. Do not run your business by the seat of your pants or by looking at your bank balance. Prepare your budget in an Excel spreadsheet (or in the spreadsheet provided with Up Front). Then use the SMS Budget Import program to automatically import your budget into GlobalWare.       $100.00

Use Out Source Accounting.

Reduce your costs and receive top quality financial information by using the professional accounting services of SMS.  Go to our Services page and read about OSA.

Comparative Branch Income & Expense Statements

If you have branches, do not assume all of them are profitable.  SMS has a menu item in Up Front that will prepare Comparative Branch Income & Expense Statements for you. These show how your branches compare to each other in spreadsheet format (for the month and year to date).

Up Front has Auto Credit Card Processing

Are you paying ARC too much for processing your service fees?  If you use a merchant bank, our program will eliminate hand entering them through your credit card machine.  This option in Up Front will reduce your fees and also reduce the hours your personnel spend reconciling your bank accounts in GlobalWare.

These are some of the things SMS is doing to help you to stay profitable.  Call us for more information on any of the above ideas.  Also, call SMS to help you implement any ideas you may have.

Call Buzz Scofield at 303-991-8998 now!